Academic System

Academic Calendar Regulations

Adding or deleting courses:

The students is entitled to do amendments on her own schedule from her personal account through the online students' electronic services. A student may delete a course or add another within the period specified for that action and according to the following rules:

Conditions of deleting a course:

  • Registered hours must not be less than the limit of hours entitled for the student to take during the semester. For more information regarding this issue have a look at the Bylaws for Undergraduate Studies and Exams.
  • If the course that the student is requiring to delete synchronous with another course, a student is not permitted to delete it unless she performs the action of deletion for both synchronous courses. Otherwise, she has to keep both courses registered.

Condition of adding a course:

  •  The course must not have the same timing of another registered course in the student's schedule.
  • The course must be included in the student's study plan (obligatory courses or optional courses)
  • An open seat must be available in the section that the student requires to register in.
  • The course must not have a prerequisite.
  • Registered hours must not exceed the limit of hours the student is entitled to take during the semester based on the accumulative average of the student. For more information regarding this issue have a look at the Bylaws for Undergraduate Studies and Exams.

Note:

Scheduled timings for adding courses must be taken into consideration; a student can only add a course in the first five days of the semester. In terms of summer semester, a student can only add courses in the first three days of the term. Deleting courses can only be performed during the first two weeks of the semester and can only be performed within the first week of the summer semester. Knowing that no record will be available in the academic register for such actions.

Postponing semesters:

A student may request permission to postpone studying for a specific excuse that shall be approved by the college council. Provided that, postponing period must not exceed two sequential semesters, or a total of three semesters even if not sequential. Otherwise, a student will be suspended.

College council may give exceptions in emergency cases. Knowing that postponing period is not counted with the required period of fulfilling the graduation requirements. For more information regarding this issue have a look at the Bylaws for Undergraduate Studies and Exams

 

Postponing form shall be submitted through the edugate prior to the beginning of the semester that the student wants to postpone. Submitting the postponing form must be performed during the scheduled timing for that action as stated in the recent events of the academic calendar for the current semester. knowing that submitting a request does not necessarily mean acceptance of the postponing.

It is possible to ensure the processing of the postponing form from the student's personal account through the student's electronic services right from the beginning of the semester that follows the semester in which the postponing form was submitted.

 

Dropping a course/ withdrawal of a whole semester:

Dropping a course:

A student may drop a course or more within the first six weeks of the semester, and shall be graded as (W). Provided that, dropping this course does not make the required credited hours of the student in the semester less than 12

Withdrawal of a semester:

  1. Withdrawal forms are examined by the registration and admission department and then sent to the college deputy for the final decision of acceptance or refusal.
  2. In case the student was given grades before submitting the withdrawal form, all grades must be preserved in the academic record of the student and the student shall be graded as withdrawn with excuse (W).
  3. A student may withdraw a semester and drop all courses within the following period stated in this article: (after week ten and by the end of week 14), only if she submitted an accepted excuse. Provided that the grade of every dropped course will be marked as poor (WP) or fail (WF) depending on the student performance before withdrawal.
  4. Withdrawal semesters must not exceed two sequential semesters or three semesters even if not sequential. Otherwise the student will be suspended .exceptions can only be given by the college deputy.
  5. For more information regarding this issue have a look at the Bylaws for Undergraduate Studies and Exams.

Note:

*Semester Withdrawal form application or dropping a course application can be submitted online through the edugate and that is during the allocated time stated in the recent events of the academic calendar for the current semester. Knowing that submitting the application form does not necessarily mean acceptance of the action submitted.

*A student is obliged to attend all the lectures until the decision of approval for the withdrawal is made.

Applying for admission after suspension:

A suspended student may apply again for admission. For more information regarding this issue have a look at article 17 page 16 in the Bylaws for Undergraduate Studies and Exams.

Note:

Submitting the application for admission after suspension can be performed through the edugate from the student's personal account within the specified period allocated for that action as stated in the recent events of the academic calendar for the current semester. Knowing that submitting the application form does not necessarily mean acceptance of the action submitted.

Recorrecting final exam paper form:

A student is entitled to apply for correcting a final exam paper again in the registration and admission department. Provided that, application must be submitted within one month starting from the end of final exams period of the semester in which the exam was taken.

It is conditioned that the student applying for correcting a final exam paper for the second time did not have a record of submitting the same request two time in prior. Especially if the two times of recorrecting were approved to be corrected fairly at the first place.

A student is not entitled to submit an application of recorrecting more than one exam paper for different courses during one semester.

500 SR shall be paid as a fee for every request of final exam recorrection. Fees shall be paid back to the student in case it was proved after revising that she was given less than the mark she deserved. Knowing that, courses that has more than one skill to be examined or that have theoretical and practical parts, handle every exam individually and independently.

Note:

*The requested form of recorrecting a final exam paper must be filled by the student and submitted to the employee in charge in the registration and admission department within the allocated period of time; which is one month after the end of final exams. It is necessary to show the student's ID when submitting the form. Knowing that submitting the application form does not necessarily mean acceptance of the action submitted.

*The student will receive an SMS on the mobile number written on the form to show if the application was accepted or refused.

Updating personal data:

Data can be updated from the personal account through students' electronic services by clicking on the personal information link and editing the phone number.

Obtaining an official academic record:

A student must show her student ID when requesting to obtain her official academic record.

Number of copies printed is as requested in the form and shall be on official paper that is signed and sealed by the registration and admission department.

Note:

A signed authorization from the student is requested in case she could not show up personally to take her file. The authorized person should bring his/her personal ID along with the student's college ID.

Procedures of dropping school:

  1. In case the student desired to drop school, she has to print a clearance form throughout the self-service device which clarifies the departments that the student has to visit in order to finish the process. Knowing that, the student has to bring her locker's key and student's ID.
  2. The application form must be submitted to the registration and admission office to fulfill the procedures of clearance from the system.
  3. The student file shall be given to the student personally.

Note:

A signed authorization from the student is requested in case she could not show up personally to take her file .The authorized person should bring his/her personal ID along with the student's college ID.

 

Changing majors/specializations:

  1. A student is entitled to change her specialization anytime before the end of level six of schooling. If a student submitted a request of changing specialization after level six of schooling, it is due to the college council or the personnel in charge of overseeing the duties of the council to decide the approval or refusal of the application request.
  2. Changing specialization request is confirmed in the official academic record of the student starting from the beginning of the semester the follows the request.
  3. It is allowed to change majors twice during the schooling period. Exceptional cases shall be informed of the decision of approval or refusal by the college council or the personnel in charge of overseeing the duties of the council.
  4. Changing majors is based on specific regulation stated by the college council.

 

For more information regarding the conditions of changing majors of each department, you may have a look at conditions of changing majors.

Note:

*Changing majors' application form can be submitted online through the edugate and that is during the allocated time stated in the recent events of the academic calendar for the current semester. Knowing that submitting the application form does not necessarily mean acceptance of the action submitted.

*It is possible to ensure the confirmation of changing the major from the student's personal account through the student's electronic services right from the beginning of the semester that follows the semester in which the application form was submitted.

* For more information regarding this issue have a look at the Bylaws for Undergraduate Studies and Exams.

Honored students:

The department of registration and admission provides a list of honored student by the end of every semester according to their accumulative average in each semester. Thus, are granted a financial reward. For more information regarding this issue have a look at article 30 page 22 in the Bylaws for Undergraduate Studies and Exams.